GATEWAY CHAPTER
NAVAL CRYPTOLOGIC VETERANS ASSOCIATION
CONSTITUTION/BY-LAWS
ARTICLE I - Name
The name of this organization is GATEWAY CHAPTER - NAVAL CRYPTOLOGIC VETERANS ASSOCIATION, hereafter
referred to as GATEWAY CHAPTER - NCVA.
ARTICLE II - Purpose and Objectives
The GATEWAY CHAPTER - NCVA is a not-for-profit Naval Veteran organization that promotes the fraternal,
social, spiritual and recreational environment of the United States Armed Services, primarily the United States Navy.
The functions of the Chapter include:
a. Conducting periodic Chapter reunions.
b. Advocating a strong and adequate U.S. Armed Forces sufficient to maintain security interests worldwide.
c. Supporting efforts to preserve and strengthen the security capabilities of the Cryptologic Elements of
the Armed Services, the Department of Defense and other Agencies of the United States Government.
d. Encouraging membership in the National NCVA and supporting the preservation of the history of cryptology
by the members and appropriate Federal Agencies.
e. Hosting the National NCVA Reunion, when appropriate.
ARTICLE III - Membership and Dues
The GATEWAY CHAPTER - NCVA membership region, centered in St. Louis, MO, covers an approximate 250 mile radius.
This region makes contact with eight states and is bounded on the West by Kansas City, Kansas; on the North by
Des Moines, Iowa and Chicago, Illinois; on the East by Indianapolis, Indiana and Louisville, Kentucky; and on
the South by Memphis, Tennessee and Little Rock, Arkansas.
The GATEWAY CHAPTER - NCVA does not desire or intend to infringe upon regions of other Chapters of the Naval
Cryptologic Veterans Association. Members of other NCVA Chapters are welcome to attend our Chapter meetings
and functions.
Eligibility for membership in the GATEWAY CHAPTER - NCVA requires the prerequisite of membership in the National
NCVA and follows the same criterion which includes:
a. Regular or Reserve veterans of the U.S. Naval Cryptologic organization.
b. Regular or Reserve veterans of the U.S. Marine Corps, U.S. Coast Guard, U.S. Army and U.S. Air Force
who served on permanent duty with the U.S. Naval Cryptologic organization.
c. U.S. Federal Service personnel who have served ten (10) or more years in the U.S. Naval
Cryptologic organization.
d. Spouses of deceased personnel who were members or were qualified for membership.
Only GATEWAY CHAPTER - NCVA members, with residence within the regional boundaries, may vote on this Chapter’s
issues and hold office within this Chapter.
There is no initial charge or annual dues for membership in the GATEWAY CHAPTER - NCVA.
ARTICLE IV - Meetings
The GATEWAY CHAPTER - NCVA Membership shall initially elect five (5) members to the Board of Directors.
The Board of Directors shall convene annual Chapter meetings to appoint Officers of the Chapter and conduct
other business as required. Four members shall constitute a quorum.
ARTICLE V - Board of Directors
The GATEWAY CHAPTER - NCVA shall be governed by the Board of Directors. Each elected Director shall serve
for six (6) years, with the terms of office arranged so the term of at least one (1) Director will expire in
each two-year period as outlined in the attached “Director and Officer Term Expiration Guideline”. The Board of
Directors shall function as the Chapter’s nominating committee for all appointments and will appoint the Chapter
Officers at the annual Chapter meeting. Members may submit nominations to the President at any time prior to the
selection. All nominations must have the concurring statement of the nominee, signifying a willingness to serve.
If the position of any Director or appointed Officer becomes vacant, the President or Vice-President shall appoint
a replacement to complete the remainder of the term.
ARTICLE VI - Officers and Duties
The GATEWAY CHAPTER - NCVA Board of Directors shall appoint three (3) Officers for the Chapter: a President,
a Vice President and a combined Secretary/Treasurer. The Secretary/Treasurer Officer position may be separated
if the membership growth becomes unmanageable by the one Officer with concurrence of the Board of Directors.
a. President - The President shall be the presiding member of the Board of Directors at all meetings and
is responsible to the Board and membership for the administration and operation of the Chapter. The initial term
of the President, upon establishment of the Chapter, is one year and sequential terms are two years.
b. Vice-President - The Vice-President shall assist the President in the administration and operation of
the Chapter and maintain a staff of assistants for Administration, Finance, Promotion, Advertising and Logistics.
The Vice-President shall assume the duties of the President when required. The Vice-President shall also be designated
the second signatory for the Chapter’s checking and/or savings accounts. The term of the Vice-President is two years.
c. Secretary/Treasurer - The Secretary/Treasurer shall perform the duties of Recording Secretary and Membership
Secretary which includes maintaining all files and records of the Chapter, recording the Minutes of Meetings and
maintaining a membership file; and shall collect, have charge of and disburse all funds and report the financial
standing of the Chapter to the Directors at the annual meeting and other meetings as requested. The Secretary/Treasurer
is the primary signatory for the Chapter’s checking and/or savings accounts. The term of the Secretary/Treasurer is
three years.
d. Director-At-Large #1 - The Director-At-Large #1 shall assist the Vice-President in maintaining a staff of
assistants for Administration and Finance; and other responsibilities as assigned by the President. The term of
the Director-At-Large #1 is two years.
e. Director-At-Large #2 - The Director-At-Large #2 shall assist the Vice-President in maintaining a staff of
assistants for Promotion, Advertising and Logistics; and other responsibilities as assigned by the President. The
initial term of the Director-At-Large #2, upon establishment of the Chapter, is one year and sequential terms are
two years.
ARTICLE VII - Ownership
The GATEWAY CHAPTER - NCVA is a non-stock organization. No part of the net earnings of the chapter shall inure
to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that
the Chapter shall be authorized and empowered to pay reasonable compensation for services rendered and to make
payments and distributions in furtherance of the purposes of the Chapter.
In the event of dissolution of the GATEWAY CHAPTER - NCVA, all of the assets and property remaining after all debts,
obligations, and expenses have been paid, shall be distributed to the National NCVA.
ARTICLE VIII - Amendments
Only GATEWAY CHAPTER - NCVA members, as described in Article III, may introduce changes to these constitution/by-laws.
The proposed amendment changes will be accepted by a 51% vote of the members attending any scheduled Chapter general
meeting.
We hereby certify that these constitution/by-laws have been adopted by this Chapter of the Naval Cryptologic Veterans
Association.
_____________________________ _________________________
President and Director Date
_____________________________ _________________________
Vice President and Director Date
_____________________________ _________________________
Secretary/Treasurer and Director Date
_____________________________ _________________________
Director-At-Large #1 Date
_____________________________ _________________________
Director-At-Large #2 Date
GATEWAY CHAPTER - NCVA
Director and Officer Term Expiration Guideline
|
